Treasurer

Introduction
As treasurer of SASE at UCLA, you will be responsible for overseeing the financial health and stability of our organization. Acquiring sufficient funding for programs, ensuring efficient expenditure of funds, and maintaining a detailed record of our treasury are just a few of the important tasks for which the entire chapter will be counting on you.

Treasurer Duties

 * Maintain record of all sources of income and expenditures (preferably done at least once a week)
 * File and organize supporting documentation (e.g. receipts, quotes, etc.) for all financial transactions
 * Update President and relevant chapter officers on funding deadlines
 * Write proposals and submit applications for funding from various UCLA and off-campus resources
 * Obtain necessary approval (signatures) from SOLE Advisor. Set up meetings if necessary.
 * Initiate and organize correspondence with funding sources to ensure timely acquisition of funds prior to program dates
 * Complete and file post-event evaluations to applicable funding sources (failure to do so may negatively impact future funding)
 * Collaborate with President and Programming Director/Event Captains to accurately estimate program budgets
 * Keep track of cash box

Starting Checklist

 * 1) With new chapter President, update new address and signatory information for SASE account at University Credit Union
 * 2) Meet with Student Organizations, Leadership & Engagement (SOLE) Advisor to update signatory information. It is advised that the chapter Treasurer be one of the signatories as all funding applications require signatory approval.
 * 3) Update Orgsync profile information and register as signatory.
 * 4) Add and update funding deadlines as necessary.

Weekly Checklist

 * 1) Balance income and expenditures on SASE Transaction Log.
 * 2) Disburse payment to individuals/parties with outstanding balance.
 * 3) Submit applications for funding sources with upcoming deadlines. Obtain signatory and advisor signatures if necessary.
 * 4) Collect receipts required for funding requisitions and reimbursements.
 * 5) Communicate with Programming and Fundraising Directors to determine if additional funds are required for future events.

Quarterly Checklist

 * 1) Convene with SASEUCLA Executive Board (preferably during the prior quarter) to plan out events for the upcoming quarter and begin budget estimations.
 * 2) Update President on current financial condition of the chapter.
 * 3) Devise fundraising strategies and programs with Programming and Fundraising Directors to supplement chapter liquid assets. These will be important towards funding high-cost events, such as Conference expenses and the year-end banquet.
 * 4) As the Treasurer will most likely be one of the chapter's signatories, it is important to watch out for quarterly room lotteries. Coordinate with the President and Vice-President to ensure at least one signatory registers for and attends the room lotteries.